Resources for Faculty

Main Contact:  Jeffrey Lau/x4-3601

UC Faculty Handbook

UCSD General Campus Faculty Resources

Academic Review Process

Faculty are reviewed for advancement every 2 - 3 years depending on their rank and step.  The review consists of an assessment of academic achievement during the review period by other faculty within the department and,  depending on the action, other faculty on campus, in the areas of:

  • Research and Creative Activity
  • Teaching
  • Professional Competence and (Clinical) Activity
  • University and Public Service

Eligible faculty will be contacted a year in advance of the effective date to begin preparing materials for their file.  The Department uses Interfolio, an online collection and routing system.

Benefits

From discounts on entertainment to cell phone plans, learn about the variety of benefits available to you as a UCSD employee.

Outside of Open Enrollment in November, certain life events, such as marriage or an addition to family, allow you to make changes to your benefits.  To make changes to your benefits, complete and return a benefits enrollment form to Jeffrey Lau.  Please note that changes must be requested within 31 days of the event.  Elections can be cancelled at any time.

Conflict of Commitment (APM 25)

Course Resources

Funding Resources

UC San Diego Funding Resources

Policy on Social Sciences Divisional Special Initiatives Fund
Policy on Social Sciences Divisional Research Grants
Academic Senate Grant Funding Programs

  • Research Funds
  • Travel Funds

Office of Research Affairs - UC San Diego Frontiers of Innovation Scholars Program (FISP)
Equity, Diversity, and Inclusion ( Funding Opportunities) 

External Funding

Submitting a grant? Contact Christina Knerr Frink to get started. For planning purposes, keep in mind that the the final proposal package is due 4 business days prior to the sponsor's published deadline.

Faculty Meeting & Colloquia Schedule

This information is located in the Linguistics Faculty Team Drive.

Hiring

The hiring process varies depending on whom you wish to employ.  Please contact Jeffrey Lau and/or Lucie Wiseman for assistance.  Types of positions include:

  • Visiting Scholars
  • Volunteers
  • Interns
  • Interpreters
  • Research or administrative staff
  • Lecturers
  • Student undergraduate researchers

Important note:  All requests to hire must be pre-approved by the Business Office.  Perspective employees are not permitted to work without prior authorization. 

For academic student hiring for the Language Program, please contact Rachel Pekras.

Pay

Paychecks

Payday falls on the first working day of the following month (e.g., July earnings are paid on August 1), unless it falls on a weekend or holiday, in which case, payday will be the last working day of the month.  The only exception: December earnings are always paid on Jan. 1. Annual earnings for tax purposes run from December - November.

Pay versus Service

Description of pay structure for academics.   

Quarter

Service Dates
(Quarter begin and end dates)

Pay Dates
(working < 2 quarters)

Pay Dates
(working entire academic year)

Fall

9/24 – 12/15

10/1 - 12/31

7/1 – 10/31

Winter

1/2 – 3/15

1/1 - 3/31

11/1 – 2/28

Spring

3/27 – 6/14

4/1 - 6/30

3/1 – 6/30

 

Earning Statement through (At Your Service)

    1. Instructions on how to access
    2. How to read Statement of Earnings

Sabbatical / Leaves of Absence

Faculty are expected to be in residence during the academic year.

Absences

Please notify the chair regarding any unexpected or anticipated absences.  Absences longer than ten (10) service days during the academic year must be approved in advanced and a formal request must be submitted via an Academic Leave of Absence Form (ALAS).  Requests should be submitted at least a month prior to leave.

Sabbatical

Faculty who have accumulated sufficient sabbatical leave credits may request sabbatical leave by completing an ALAS form accompanied by a description of what they’ll be doing during their leave.  For course planning purposes, sabbatical requests should be submitted at least one quarter in advance.

MyFunds

MyFunds is a system that allows faculty to access online budget reports for faculty controlled funds. There is an online tutorial for information about how to read these reports and drilldown to find expenditure details.

If a fund is missing from your MyFunds report, please contact Lucie Wiseman for assistance.

Staff Directory (by Function)

Travel

Become familiar with basic guidelines of University travel: 

https://blink.ucsd.edu/_files/travel-tab/policyhighlights2.pdf.

  • Meal and Incidental Expenses (M&IE) rate = $62 max per day
  • Max lodging rate = $275 (receipts required)
  • Mileage reimbursement = $0.545 per mile
  • Per diem only for International travel

Be sure to register your trip to ensure you’re covered by UC’s Business Travel Insurance.  This applies to any travel beyond 100 miles not arranged through UC’s Connexus. (Travel booked through Connexus is automatically covered.)

All business related travel, including conferences, should be preapproved by the Business Office.  Please submit your request via https://goo.gl/forms/GK5ixH5wg8fQEce72.

Remember, international travel and any travel that occurs during service periods must be approved in advance through the appropriate channels.  If in doubt, please check with Jeffrey.

Purchasing Guidelines

Mandatory Trainings

Supplies

Voting Rights

It is departmental practice for faculty to vote on all merit and appointment files. To see eligibility and department guidelines, refer to the department’s voting rights document.  For university guidelines, see PPM 230-28 VIII.